Ballyhack’s FF&E program is advancing on schedule with stable costs and predictable cash requirements. The consolidated kit-of-parts approach across the seven cottages continues to hold its financial advantage, keeping total exposure concentrated with primary manufacturers who are performing reliably.
The project remains on track, with 96.5% of the budget committed and a forecast variance of only +$2,000 across the full $510,165 scope. Vendor performance is strong overall; however, two orders—casegoods and lighting—represent a minor schedule sensitivity, with a projected 5–7-day push to initial install. No downstream guest-facing delays are expected if deposits stay aligned with the planned release cycle.
Cash flow needs for the next 90 days total $282,000, staged weekly across deposits and progress payments. This funding cadence maintains uninterrupted production and protects install sequencing at the cottage level.
Taken together, the project is financially stable, materially procured, and progressing toward installation with clear visibility into timing and risk.
💬 Ask a question about the Executive Summary
The project is progressing through procurement into production with clear visibility on key milestones, cash requirements, and the few vendors that sit on the critical path.
| Vendor | Category | % of Spend | Status |
|---|---|---|---|
| Jessica Charles | Seating & Upholstery | 26% | Green — Ahead of Curve |
| Century | Casegoods | 23% | Yellow — 5–7 Day Sensitivity |
| Hudson Valley | Lighting | 11% | Yellow — Visual-Impact Risk |
| Kingsdown + Others | Beds, Rugs, Decor | 40% | Green — Stable |
- Budget: Value engineering on upholstery has locked in savings, holding the variance at approximately +$2,000 on the total FF&E budget.
- Schedule: Century casegoods and Hudson Valley lighting remain the only schedule-sensitive items; both are under weekly expediting review with mitigation options in play.
- Funding: Confirm that the next two draw cycles (approx. $143k) are staged, ensuring no disruption to production or delivery targets.
The Ballyhack Cottages 1–7 FF&E program is progressing through the core procurement and production cycle with strong alignment between design intent, vendor output, and installation sequencing. All seven cottages are operating under a unified kit-of-parts model, allowing negotiated pricing, consistent finishes, and predictable production timelines across the full scope.
To date, the program reflects high financial stability: commitments now cover more than 96% of the approved FF&E package, and all major manufacturers have confirmed production schedules consistent with the installation window. Casegoods, upholstery, beds, lighting, rugs, and decor have moved through quoting, value engineering where appropriate, and final approvals with minimal adjustments. The consolidated specification approach continues to hold costs steady and reduce variance exposure.
Vendor performance is favorable across all primary categories. Upholstery and bedding partners are trending ahead of production midpoint, while casegoods and lighting vendors represent the only material timing sensitivity—both showing a potential 5–7-day impact if production compression does not occur. These items are currently being monitored in weekly expediting cycles, with updated confirmations expected after the next production run. No downstream delay to guest-facing readiness is forecasted, assuming planned deposit releases remain on schedule.
Logistics and sequencing preparations are underway. Shipment consolidation is being evaluated to reduce handling and ensure that all pieces required for Cottage 1 are bundled for first delivery, followed by Cottages 2–7 in structured waves. This reduces onsite storage requirements and ensures installers receive furniture in the correct order, minimizing rework and returns.
Submittals are nearly complete across all categories, with only minor revisions pending for two lighting fixtures and one casegood finish detail. No specification changes are anticipated at this stage. Shop drawings, fabrics, finishes, and hardware selections have been approved and released for production.
Cash flow requirements remain predictable. Deposits and progress payments for all primary manufacturers are aligned with the established 90-day funding horizon, totaling $282,000 and staged weekly to match vendor invoice cycles. This maintains uninterrupted production and ensures all long-lead items progress without delay.
Risks at this stage are limited and manageable. The primary area of attention is the casegoods and lighting schedule sensitivity; both categories are in active monitoring with escalation contingencies ready if required. Freight market conditions remain stable, with no early indications of carrier disruption or port congestion affecting the planned delivery window.
Next steps focus on confirming the next round of production milestones, finalizing delivery groupings for the installation sequence, completing remaining submittal approvals, and preparing onsite readiness documentation for the initial installation wave. With financial exposure contained, vendor performance strong, and procurement nearly complete, the project is positioned to transition smoothly into the receiving and installation phase.
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- Budget: same totals, broken down by category and share of spend.
- POs: each commitment backing these totals, per vendor.
- Expediting: production and shipping risk behind the schedule line.
- Submittals: approvals that need to clear to keep POs moving.
- Money: payment schedule and 30/60/90 cash horizon.
- Reports & Weekly Email: how this story is packaged and delivered.
| Category | Budget | Committed | Forecast | Variance |
|---|---|---|---|---|
| Seating & Sleeping | $307,056 | $304,000 | $305,500 | +$1,556 |
| Casegoods | $107,286 | $105,200 | $106,500 | +$786 |
| Soft Goods & Surfaces | $82,958 | $81,400 | $82,900 | +$58 |
| Lighting | $11,466 | $11,800 | $11,900 | -$434 |
| Other FF&E | $1,400 | $1,300 | $1,365 | +$35 |
| Total | $510,165 | $504,700 | $508,165 | +$2,000 |
💬 Ask a question about the FF&E Budget
| PO # | Vendor | Status | Expediting Stage | Amount | Deposit | Ship ETA |
|---|---|---|---|---|---|---|
| PO-001 | Jessica Charles | In Progress | In Production | $134,208 | 50% Paid | Jan 10, 2026 |
| PO-002 | Century | At Risk | Production Delayed | $115,640 | 50% Paid | Jan 25, 2026 |
| PO-003 | Woodbridge | On Track | Ready to Ship | $67,493 | 30% Paid | Dec 18, 2025 |
| PO-004 | Kingsdown | In Progress | In Production | $60,480 | 50% Paid | Jan 05, 2026 |
| PO-005 | Hudson Valley | At Risk | Production Delayed | $58,702 | 50% Paid | Jan 20, 2026 |
| PO-006 | Feizy | On Track | In Transit | $10,734 | 50% Paid | Dec 05, 2025 |
💬 Ask a question about Purchase Orders
| PO # | Vendor | Category | Impact | Mitigation |
|---|---|---|---|---|
| PO-002 | Century | Casegoods | May push cottage install by 5–7 days | Alternate finish / partial shipment option under review |
| PO-005 | Hudson Valley | Lighting | Could affect initial guest opening visuals | Temporary fixtures available; upgrade path preserved |
💬 Ask a question about Expediting
| ID | Vendor | Type | Status | Reviewer | Due | Last Action |
|---|---|---|---|---|---|---|
| S-001 | Century | Shop Drawings | Under Review | Design Lead | Nov 30, 2025 | Nov 22, 2025 |
| S-002 | Jessica Charles | Fabric Approval | Approved | Owner Rep | Nov 25, 2025 | Nov 20, 2025 |
| S-003 | Hudson Valley | Lighting Spec | Revisions Needed | Architect | Nov 28, 2025 | Nov 21, 2025 |
| S-004 | Feizy | Rug Color Sample | Approved | Design Lead | Nov 24, 2025 | Nov 18, 2025 |
💬 Ask a question about Submittals
| Payment | PO # | Vendor | Status | Amount | Due |
|---|---|---|---|---|---|
| PAY-001 | PO-001 | Jessica Charles | Paid | $67,104 | Nov 10, 2025 |
| PAY-002 | PO-001 | Jessica Charles | Scheduled | $67,104 | Jan 15, 2026 |
| PAY-003 | PO-002 | Century | Overdue | $57,820 | Nov 20, 2025 |
| PAY-004 | PO-004 | Kingsdown | Paid | $30,240 | Nov 18, 2025 |
| PAY-005 | PO-005 | Hudson Valley | Scheduled | $29,351 | Nov 25, 2025 |
💬 Ask a question about Money Management
- Executive PR-Style Summary: one-page narrative used in board decks and investor notes.
- Detailed PDF Packet: room-by-room and vendor-level detail for project teams.
- Interactive Console: this dashboard, updated live, with drill-down into each module.
Subject: SHERPA FF&E Weekly Update — Ballyhack Cottages 1–7
To: Ownership & Development Team
From: SHERPA FF&E Project Console
1. Project Status
• Overall: On Track (Procurement phase)
• Cottages: 7 units covered under a shared FF&E kit-of-parts
2. Budget
• Approved FF&E Budget: $510,165
• Committed to Date: $504,700 (96.5%)
• Forecast at Completion: $508,165 (variance +$2,000)
• Largest categories: Seating & Sleeping (60%), Casegoods (21%), Soft Goods & Surfaces (16%)
3. Expediting & POs
• Active POs: 6
• On-Track: 4 (Jessica Charles, Woodbridge, Kingsdown, Feizy)
• At-Risk: 2 (Century casegoods, Hudson Valley lighting)
• Key Note: Casegoods and decorative lighting may push opening visuals by roughly one week; mitigation plans in motion.
4. Submittals
• 4 active submittals — 2 approved, 1 under review, 1 in revision.
• No critical approvals currently blocking production.
5. Money & Cash Flow
• Deposits issued this week: $97k
• Next 30 days projected draws: ~$185k across primary vendors.
• Overall draw pattern remains inside the approved funding envelope.
6. Recommended Actions
1) Confirm preferred mitigation for Century casegoods delay (finish change vs. partial ship).
2) Approve or comment on Hudson Valley revisions to keep lighting on the revised track.
3) Confirm that cash for upcoming January milestones is staged.
This message is generated from the SHERPA FF&E console. A matching PDF packet and live dashboard are available at any time for deeper review.